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May 27, 2024

Do you wish your emails are more secure so that no one can open them?

Whether you’re sending private messages containing sensitive or personal information, or you just want to make sure that no one but your intended recipient sees what’s on the other end, now is the time to password protect your emails.

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What does it take to password protect email?

Password protecting email involves setting a password or passphrase to prevent unauthorized access to email. This usually involves encrypting the contents of the email with a password so that anyone trying to access the email without the correct password will not be able to read its contents.

Encryption locks the contents of an email so that only the intended recipient can read it.

What’s Really Draining Your Laptop Battery?

Hackers often plunder standard or unsecured emails, using tools that can intercept and read emails, looking for personal data such as credit card numbers and identifiable names to obtain.

MORE: Flooding your inbox with unwanted emails? Here’s what you can do.

How to Send Password-Protected Emails Using Gmail

You can send messages and attachments using Gmail’s confidential mode to help protect sensitive information from unauthorized access. You can use confidential mode to set expiration dates for messages or revoke access at any time. Recipients of confidential messages will have the option to forward, copy, print and download.

How to password protect your email in Gmail. (Kurt Knudsen)

Here are the steps to follow:

1. On your computer, go to e-mail

2. Click

write

3. In the lower right corner of the window, click the Turn on secret mode (looks like a lock)

4. Set up a expiration date and password. These settings affect the message text and any attachments:

  • If you choose “No SMS password”, Recipients using the Gmail app will be able to open it directly.Recipients who do not use Gmail will receive their password via email
  • If you select “SMS password”, Recipients will get the password via text message. Make sure to enter the recipient’s phone number, not your own.

5. Click save

6. Then compose your email and add the email address of the person you want to send it to and push send.

If you use Gmail with a work or school account, you may need to contact your administrator to make sure you can use confidential mode.

What to do if your friends get emails you didn’t send

How to Send Password Protected Emails Using Outlook on PC

You can use the built-in encryption that comes with Microsoft 365 Outlook.

How to Password Protect Your Email in Outlook Mail.

How to Password Protect Your Email in Outlook Mail. (Kurt Knudsen)

Here are the steps to follow:

1. If you are a Microsoft 365 subscriber, open Microsoft Outlook and click “New Mail” create new message

2. In the Options tab, click the “encryption” In the “Labels” section

3. If you want to password protect your e-mail, click “Setting permissions” and select “encryption only”

4. Click “OK” then click “send” send email.

If you want to password protect your email, click "Setting permissions" and select "Encrypt only."

If you want to password protect your email, click Set Permissions and select Encryption Only. (Kurt Knudsen)

notes: When recipients receive the email, they will need to enter the password you set to view the email. Keep in mind that recipients will also need an email program that supports encryption to view encrypted messages.

Also, enable the encryption-only feature for subscribers only (options under the encryption button) (Microsoft 365 Apps for business users) also uses Exchange Online. Additionally, Microsoft 365 Message Encryption is part of the Office 365 Enterprise E3 license.

Unwanted emails flooding your inbox?here’s what you can do

Can I send password-protected email on Yahoo or AOL?

Yahoo Mail uses Transport Layer Security to securely send emails in transit to recipients, but it does not protect emails with passwords. AOL also doesn’t easily encrypt e-mail. This is why many people choose to use a third-party strong encrypted email solution.

How to Password Protect Your Email with StartMail

As I said before, StartMail is a great email provider if you’re looking for a secure and user-friendly email service with advanced features and spam protection.

Here's how to protect your email with StartMail.

Here’s how to protect your email with StartMail. (Kurt Knudsen)

Follow the steps below to send a password-protected email:

  1. write an email
  2. Open encryption in the email menu
  3. after click send encrypted button Send your email to a “encrypt with password” screen will pop up
  4. Create a password with a personal message (it can be a hint about the password) and click send encrypted
  5. You will be prompted to create a password known only to you and the recipient
  6. Your email will appear in the recipient’s inbox with a URL that allows them to enter your preset password and access the full email.
Email recipients can see messages you send with your password for up to four weeks.

Email recipients can see messages you send with your password for up to four weeks. (Kurt Knudsen)

important: Recipients can see messages you send with a password for up to 28 days. Recipient replies to your password-protected emails are also encrypted.

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Click the “Free Newsletter” link at the top of my website to subscribe to my free CyberGuy Reports newsletter for more tips. (Kurt Knudsen)

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